Proven 7-Step Process
From Concept to Show Floor — Flawlessly
Our proven 7-step process ensures your LED exhibit is designed, built, and delivered flawlessly — every time. We handle the complexity so you can focus on what matters: connecting with your audience.
15+ years of experience. Hundreds of successful installations. One dedicated project manager from start to finish.
8–12 Week
Typical Timeline
Fixed Pricing
No Hidden Fees
Dedicated PM
One Point of Contact
On-Time
100% Track Record
From design studio to show floor — our end-to-end process in action. Featuring our 20x20 RECon Technology LED Exhibit.
Why Our Process Works
One Team. One Vision. Zero Surprises.
Unlike exhibit houses that outsource design, fabrication, and installation to different vendors, we keep everything under one roof. Your project manager coordinates every detail — from the first sketch to the final walkthrough on the show floor. This integrated approach eliminates miscommunication, reduces timelines, and ensures the exhibit you approve in 3D is exactly what appears at your show. The 20x20 RECon Technology exhibit shown here went from initial design to show-floor-ready in just 6 weeks.
Ready to see what we can build for you?
Get a free 3D rendering of your LED exhibit — no commitment required.
Step by Step
Your 7-Step Journey to an Award-Winning Exhibit
Every project follows our proven process — refined over 15 years and hundreds of successful installations.
Discovery & Consultation
Every great exhibit starts with understanding your goals. We begin with a thorough consultation to learn about your brand, target audience, trade show objectives, booth size, and budget. Our team asks the right questions to ensure we design an exhibit that delivers results.
Concept Design & 3D Rendering
Our design team creates custom 3D renderings of your LED exhibit, giving you a photorealistic preview of exactly how your booth will look on the show floor. We iterate on the design until it perfectly matches your vision.
Content & Graphics Production
With the structural design approved, we move to content creation. Our team produces custom graphics for your exhibit structure and can design motion content for your LED walls — videos, animations, and interactive displays that bring your brand to life.
Fabrication & Quality Control
Your exhibit is built in our production facility with meticulous attention to detail. Every component — from the structural elements to the LED panels — is tested and quality-checked before shipping. We don't cut corners.
Shipping & Logistics
We handle all logistics including crating, shipping, and coordination with the venue. Your exhibit arrives on time, every time. Our logistics team manages the complexities of trade show shipping so you don't have to.
Installation & Setup
Our experienced installation team handles the complete setup of your exhibit on the show floor. From structural assembly to LED wall calibration and content loading, we ensure everything is perfect before the doors open.
Show Support & Teardown
During the show, our team is available for technical support. After the event, we handle complete teardown, packing, and return shipping. You focus on your business — we handle everything else.
Have questions about a specific step?
Our project managers are happy to walk you through the process for your specific show and timeline.
The Results
Exhibits Built Through Our Process
Every one of these exhibits went through our 7-step process — from initial consultation to flawless installation on the show floor.
Client Feedback
What Clients Say About Our Process
"The turnaround time was incredible. We had less than 6 weeks from initial design to show floor, and LED Exhibits delivered a beautiful 20x30 exhibit with a massive LED video wall. Their process is efficient and their communication is excellent throughout."
Amanda Foster
Marketing Director, CloudScale Software
20x30 Booth
"What impressed me most was the design process. LED Exhibits presented multiple 3D design options, each one creative and on-brand. The final result was a 10x30 exhibit that looked like it cost twice what we paid. Their pricing is transparent and fair."
Karen O'Brien
CMO, Digital Health Partners
10x30 Booth
"We've now used LED Exhibits for three consecutive shows and the consistency is remarkable. They store our exhibit between shows, update our LED content each time, and the booth looks brand new at every event. True partners in our trade show success."
Robert Kim
Brand Manager, Pacific Logistics Group
20x20 Booth
Your next show is closer than you think
The sooner you start, the more design options we can explore. Most clients book 8–12 weeks out.
Our Promise
Why Our Process Delivers Results
Fixed Pricing
No surprises. Your quote is your final price — we don't add hidden fees or last-minute charges.
On-Time Delivery
We've never missed a deadline. Your exhibit will be ready when you need it, guaranteed.
Dedicated Manager
One point of contact from start to finish. Your project manager knows every detail of your exhibit.
Quality Guaranteed
If something isn't right, we fix it — no questions asked. Your satisfaction is our reputation.
Browse by Size
Our Process Works for Every Booth Size
From compact inline booths to massive island exhibits — the same proven process, scaled to your needs.
Explore Our Services
Everything You Need Under One Roof
How It Works
Process FAQs
During the initial consultation, we discuss your trade show goals, booth size, budget, brand guidelines, and timeline. We review your show manual and floor plan to understand venue-specific requirements. This conversation typically takes 30 to 45 minutes and can be done by phone, video call, or in person at our Orlando or Las Vegas offices.
Our standard process includes up to three rounds of 3D rendering revisions at no additional cost. Most clients approve their design within two rounds. Additional revisions beyond three rounds are available at a nominal fee. We want to make sure you are completely satisfied with the design before we begin fabrication.
Our experienced installation crew handles all setup and teardown at the event venue. We coordinate with show management, electrical contractors, and freight carriers to ensure a smooth installation. A dedicated project manager is assigned to your exhibit and is on-site during installation to oversee every detail.
We provide on-site technical support throughout the duration of your event. Our technicians are available to troubleshoot any issues immediately. We also carry backup LED panels and components on-site so that any malfunctioning panel can be replaced quickly without disrupting your exhibit.
We recommend booking at least 8 to 12 weeks before your show date for standard exhibits. For larger custom builds (20x20 and above), 12 to 16 weeks is ideal. However, we have accommodated rush projects in as little as 4 weeks when inventory allows. The earlier you book, the more design options and scheduling flexibility we can offer.
Yes, we manage all logistics including professional crating, nationwide shipping, advance warehouse delivery, and coordination with venue management. Your exhibit arrives on time, every time. We ship to all major convention centers across the United States and handle all drayage and material handling paperwork.
Our turnkey pricing includes design consultation, 3D renderings, fabrication, graphics production, LED panel rental, shipping, installation, on-site support, teardown, and return shipping. The only items not included are show-specific costs like booth space rental, electrical service, and internet — which are paid directly to the venue.
Absolutely. One of the biggest advantages of LED exhibits is the ability to update content remotely. We can swap out your video wall content, update messaging for different audiences, or create entirely new motion graphics between shows — all without touching the physical exhibit structure.
Yes, we offer climate-controlled storage at our Orlando facility between events. Your exhibit is professionally packed, inventoried, and stored securely. Before each show, we inspect all components, replace any worn items, and ensure everything is in perfect condition before shipping.
Ready to Get Started?
Submit your vision or tell us about your upcoming trade show. Our team will respond within 24 hours with a custom proposal and free 3D rendering.
No commitment required. Free consultation. Free 3D rendering.